RDA has been assisting homeowners associations since 1983.
A reserve study is a valuable tool for the successful management of HOA communities. Homeowners associations are responsible for the maintenance of common areas. Over time, the components of these common areas will deteriorate and require replacements or repairs.
While an HOA relies on regular member dues to fund day-to-day expenses, major replacements or repairs of assets tend to need heftier sums. As such, it is important for an HOA to maintain a reserve fund, allowing the community to be prepared for future costs.
An HOA reserve analysis or study helps associations determine the level of funding they need at any point in time. It includes an evaluation of the association’s components and current funding balance, which are then used for HOA capital planning. A reserve study essentially tells you how much money you need in your reserve fund and how much each member should contribute to the fund within a given timeframe.
Without a reserve study, an HOA would be operating blind. It would have no way of knowing whether its reserves are sufficiently funded. Faced with a major cost, the association would then need to turn to special assessments or a loan to pay for the expense.
Here are other reasons why a reserve study is important to an HOA:
Board members have a fiduciary duty to ensure the maintenance of common areas.
Certain states have laws requiring homeowners associations to maintain reserve funds and undergo a reserve study.
Lending institutions sometimes ask for a copy of the HOA’s reserve study to determine the association’s ability to repay the loan. Many mortgage companies also ask homeowners to supply them with a copy of the HOA’s reserve study to display the long-term financial strength of the association.
Reserve Data Analysis provides each community with an RDA report as part of our community association reserve study service.
Our report includes the following:
A comprehensive analysis of the client’s operating guidelines and the governing documents to determine the extent of the client’s maintenance and reserve obligations;
A detailed inventory of all assets that fall under the client’s responsibility (for on-site inspections);
Detailed reports for each asset;
A summary of assets by category;
Distribution of accumulated reserves report;
Required monthly contribution report; and,
All of our reports are generated using localized cost guides as well as economic and investment parameters. Throughout the process, all of our clients receive our undivided attention and commitment. Our complete support and guidance continue through the entire year, so you can reach out to us for any questions or concerns about budgeting and long-term planning.
Reserve Data Analysis offers four levels of service for HOA reserve studies. All levels come with the following:
An evaluation of remaining life and replacement costs for all components;
A detailed RDA report with an owner’s summary, budgeting charts, precise measurements of structures, and pictures of every component;
Help with determining the right funding strategy for your HOA;
A one-hour free consultation and Q&A with board members;
One free revision of your report; and,
Live support from our corporate office.
This level of service comes with a physical on-site walkthrough of your HOA to determine the condition of your components and to take precise measurements.
This level of service comes with a physical on-site walkthrough of your HOA to determine the condition of your components, but there are no measurements taken.
This level of service does not include a site visit or inspection but comes with a readjustment of your funding plan using your prior HOA reserve fund study calculations to compensate for such things as inflation, price hikes on materials, investments, and yields on your investments.
This level of service does not include a site visit or inspection. Instead, you can save money and learn about your community by conducting the inspection yourself. It includes a step-by-step guide through the collection process of components and measurements. Using the data you’ve collected, our corporate office compiles your measurements and validates your information to ensure no costly mistakes.
RDA’s self-made and self-contained software is a fully integrated management, computational, and projection tool. Our software allows for greater detail, more accurate projections, and more intricate computations without the limitation of a 20- to 30-year window.
Using this software, our report also comes with a 3D MODEL of your facilities with a detailed breakdown of square footage.